Duties and Responsibilities

Headship of a section in a Health Records and Information Department i.e. control of reception, registration and appointment procedures and being responsible for the supervision of staff in the section.

Specific functions include:-

  1. Administer, editing and other discharge procedures.
  2. Maintenance of bed Bureau and waiting list procedures for inpatients.
  3. Supervision of storage and retrieval of medical records.
  4. Co-ordinating the collection of medical statistics from the various sections of the department.
  5. Supervision of coding and indexing of diseases and surgical operations in accordance with International Classification of Diseases and International Classification of Procedures in Medicine.
  6. Maintenance of patients’ master index, diagnostic index, surgical operation index and other medical records indices.
  7. All other duties relating to medical records management, which may be assigned as from time to time.
  8. Receiving of the patient at the registration point.
  9. Ensuring proper utilization of stationery.
  10. Preparing and submitting of reports online.
  11. Preparing the work schedules for the section.
  12. Observing confidentiality of the patient records.
  13. Any other duties assigned by supervisor


  1. Diploma in Health records and Information Sciences
  2. 1 year experience working in a busy hospital setting


Code of conduct required at FHC

  • Employees must always be clean, smart and well groomed in uniform and name tag when on duty.
  • Employees must be ready and willing to provide exemplary customer service in accordance to company brand and policies.
  • Employees must adhere to the working hours as per shifts allocated; any absence from work must be reported in good time.
  • Employees must keep the clients’ information confidential.
  • Employees must adhere to the organization’s reporting structure.
  • Must be a persons with high level of integrity.
  • Must not have prior criminal record


Skills and competencies

  • Excellent team player
  • Negotiation skills.


All applications should have the following documents:

  1. Current CV
  2. Certificates and other testimonials
  3. KCSE certificate
  4. National ID

Please send your applications to info@fhc.co.ke or hand deliver to Fountain healthcare, Off Uganda Road next to Lions School on or before 22/06/18. Only shortlisted candidates will be contacted.


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